Lawn Booking

Due to the 2020 COVID-19 epidemic, legal limitations and guidance from UK Government and the Croquet Association mean that the club can now operate within certain constraints and with measures in place to keep everyone as safe as possible and to minimise the chances of spreading the virus. 

Accordingly the club has adopted some temporary rules which can be found here:  Rules during COVID-19 Epidemic. These rules must be observed for the safety, health and reassurance of all our members, to comply with the law and to avoid any kind of reputational damage.

Changes to government guidance led to some changes in our protocols from 3rd June 2020 which are described at the foot of this page.

One consequence is that lawns must be booked in advance using an online lawn booking system which can be found here:  Croquet Lawn Booking System.

The system can be used from desktop or laptop computers or tablets or any device which supports a web browser and has a screen large enough for you to see the content. Guidance notes  have been circulated and are copied below or can be downloaded here: Lawn booking system user guide. 

When booking lawns, please note:

  • Lawn 1 should be left for members who for reasons of concerns about infection need a lawn to themselves. However if all of the other 7 lawns are booked then lawn 1 may be used by any member.
  • Please do not double bank on a lawn unless all other lawns (apart from lawn 1) are already booked, or at the invitation of those who made the first booking on the lawn.
  • If you are booking a doubles game or a coaching session where double banking would be inappropriate, please book both lawn slots (e.g. 3P and 3S). This can be done with a single booking.
  • Please show consideration to other members in your booking, by not taking too many of the most popular slots in advance, and by not leaving unuseful time gaps between bookings on a lawn if a more efficient alternative is available.

Please contact Rob Edlin-White or Beatrice McGlen if you have any difficulty using the online booking system, or if you have any comments or suggestions about it.

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Using the croquet lawn booking system.

These instructions and screen images relate to the use of the system on a Windows laptop using the Chrome browser. The process is very similar on other platforms (e.g. tablets) with other browsers. Screen appearances may vary a little depending on your screen / window size.

Club members will be provided with a username and password by email. A link to the Lawn booking system will be provided on the club website, which will take you to the illustrated logon screen. (It may also be possible to navigate to it by visiting “croquetbooking.com” and selecting Nottingham Croquet club on the pull down selection of clubs.)

 

 

 

 

 

 

 

 

Enter your username and password and hit enter to get access to the system. The following screen will appear:

 

 

 

 

On this screen you can click on the words Help, Lawns, Users[1] or your own user name to get informational material, or Log Off to leave the system, but the most useful display for booking lawns is found by clicking on the words “Go to”, to get the booking screen shown below. (Sometimes you will already have this screen).


 

This screen shows the (fictitious) bookings so far for Wed 13th May. Lawn 2 is booked between 11:00 and 14:00 for an Association Croquet game between Beatrice McGlen and Ian Vincent. Lawn 8 is booked from 11:30 to 13:00 for a Golf Croquet game between Nicky Newberry and Irmgard Finnigan. The colour coding of the different bookings indicates the type of booking and a key is provided at the foot of the screen. The bars on the left provide weather forecast information. The green horizontal line only appears if the display is for today, and shows the current time.

Lawn numbers are followed by “p” (for primary) and “(2)”. If and when we are able to accept two separate bookings for lawns, double-banked and booked separately, an extra set of lawns labelled “1s” to “8s” (“s” for secondary) will be added. The “(2)” represents the normal maximum capacity of the lawn in the current circumstances (though up to 4 players can play on a lawn if all are from the same household).

You can change the display to show a different day by using the arrow keys beside the word “Today” (top left) or by clicking on the date by the words “Go to” (shown by a red arrow above) and selecting a different date from the calendar which then appears. You can also change the display to show a whole week or a whole month by clicking on “Week” or “Month” near the top right, and on “Day” to revert back to this format.

If you wish to book one of the free slots, simply place your mouse pointer in the rectangle where you want your booking to start, and click, to get this screen:

Here you can enter the players’ names and optionally a full description of your fixture, and if required adjust the start time, end time and lawn number. We have set a maximum duration of 3 hours for the time being.

For our club’s purposes, the booking must contain the full names of all the players who will be involved.

The tiny indicators at the bottom (shows as a green tick and a red cross in this image) indicate whether or not the booking is likely to be accepted. You can hover the mouse pointer over them for information.

When you are happy with your booking, click on the SAVE button.

You will usually get a confirmation message. From time to time there may be limitations on bookings by an individual in order to share access to the lawns, in which case you may get an error message. Please contact Rob Edlin-White or Beatrice McGlen if you can’t make a booking which you ought to be able to.

If you wish to modify or cancel one of your bookings, find it on the main booking screen, click on it, and a simple screen will appear including buttons labelled “Delete Entry” and “Edit Entry”. If you click on “Edit Entry” you are presented with the screen just above, and can make changes too your booking.

The help button at the top of every screen gives some more information about other facilities.

 

 

 

The intention of providing this system in these difficult circumstances is to maximise the opportunities for our members to use the lawns in a safe, legal and responsible manner, to prevent any wasted journeys, and to facilitate contact tracing if any of our members should be unfortunate enough to contract a COVID-19 infection. We hope and trust it will be effective, and will be easy and not irksome to use.

Please contact Rob Edlin-White or Beatrice McGlen if you encounter any difficulties or have any comments.

 

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 Changes from 2/6/2020 

Following the latest UK government announcements (1st June 2020) permitting up to 6 people to meet, socially distanced, in open air, the Croquet Association has assimilated its implications for croquet, and your committee has agreed the following changes:

  • We can now permit double banking on a lawn between 2 singles games, provided that social distancing is maintained at all times, and that shared equipment is cleaned after anyone has touched it. One implication for double banking is that if a ball needs to be moved and marked, this should be done without touching the ball, or by the outplayer of the game whose ball it is, followed by handwashing.
     
  • When double banking, the first game on the lawn should fill a bucket sufficiently to cover 8 balls, and take the washing up liquid bottle with them to make sure the water is always sufficiently soapy. Once balls are out of the water, only the person whose balls they are should touch them.
     
  • We can also permit a single-banked doubles game on a lawn.  When booking a doubles game, please select both "lawns" (e.g. 2P and 2S) to prevent anyone esle from accidentally double banking. 
  • We can also permit coaching sessions with a maximum of 6 players per (full sized) lawn. This number includes coaches and coachees. Again strict social distancing must be observed.

  • Remember that seats should not be shared and should be well spaced. If club seats are used they should be cleansed with soapy water after use. 

In all cases the booking system must contain the names of ALL members on the lawns. We cannot permit non-members on to the lawns, so new beginners will be required to join the club first.

We recognise that some members may not be very confident or comfortable venturing out at this time, and may prefer a more thoroughgoing social distancing than a double banked lawn would afford, so we have made lawn 1 (and if there is demand, will perhaps also make lawn 6) available for members in this situation. It is possible to get to these lawns without passing other lawns, and to sit where people passing on the way to other lawns do not go near you. Will all other members please respect that lawn 1 has been set aside for such members, and not book it unless all other lawns are fully booked.

 

The online lawn booking system will change as follows:

A new selection box will appear at the top of the booking system to separate east and west lawns.

New lawns number 2S to 8S will be added (S implying secondary colours).  Booking should be fairly intuitive for those who have used the system already.

We have also made some less visible tweaks to underlying parameters to better maximise access to the lawns for all and support better sharing. We have extended the maximum booking duration to 3.5 hours, mainly for use when double banking. We have allowed bookings to start as late as 8 p.m. The Eastern lawns (1-5) will have relaxed booking limits (up to 7 per week) and the Western lawns (6-8) will have no limits. We would however ask members to recognise that peak demand seems to be for lawns 1-5 in the mornings and afternoons; there is often capacity on lawns 6-8 and anywhere after about 5 p.m.  Please do not take more than your share of the most popular booking slots in advance. In certain circumstances, administrators might move a booking to another lawn so please keep your eye on the system. If this is done, an automatic email should go to the person who made the booking provided they didn’t untick the email notification box when setting up the booking.

We hope these changes will enable as many members as possible to enjoy our facilities at this time.

 

PLEASE REMEMBER:

You must remain 2m apart at all times ; particular care must be taken when playing GC not to congregate around the hoop.

If you have been to the club and then become sick, have a positive covid test positive or have to self-isolate because someone in your household is unwell, then you must inform the club secretary Ellen Gee immediately.  

 

 

 

 

[1] If you click on Users and then your own name, there is a facility to change your password to something memorable.